Volume 2, Issue 17

Considerations When Using Social Networking at Work
Please, join Marical Farner for a brown-bag discussion on January 7, 2010 from 12 (noon) - 1:30p.m. in ELC B to discuss her recent attendance at the CUPA Conference (College and University Professional Association - HR branch). Several items will be reviewed, but she hopes to have a lively and open discussion about using Facebook and other social networks at work including such questions as "Should I Friend my boss or coworkers?" and, "Can I get in trouble for something I post during work hours?".

Congratulations to these Auraria Library faculty who have had these articles published recently:

Ferrer-Vinent, Susan T., and Ferrer-Vinent, Ignacio J. (2009). "A Selective Annotated Bibliography for Clinical Audiology (1988-2008): Reference Works." American Journal of Audiology volume 18, no. S77-81: S77-S81.

Pan, Denise. (2009). "Not A One-Size-Fits-All Solution: Lessons Learned From Implementing An Electronic Resources Management in Three Days." Journal of Electronic Resources Librarianship, volume 21, issue 3 & 4, pages 279-292.

Pan, Denise, and Howard, Zaana. (2009). "Reorganizing a Technical Services Division Using Collaborative Evidence Based Information Practice at Auraria Library." Evidence-Based Library and Information Practice, volume 4, number 4, pages 88-94.

Sobel, Karen. (2009). "Promoting Library Reference Services to First-Year Undergraduate Students: What Works?" Reference & User Services Quarterly volume 48, number 4, pages 362-371.


--Jeffrey Beall

Additional congratulations
Four Auraria librarians were cited by the Journal of Academic Librarianship in its yearly guide to the professional literature.

Jeffrey Beall was acknowledged for his article: “Free Books: Loading Brief MARC Records for Open-Access Books in an Academic Library Catalog.” Cataloging & Classification Quarterly 47, no. 5 (2009): 452–463.

Meg Brown-Sica, Denise Pan, and Karen Sobel were acknowledged for: “Learning for All: Teaching Students,Faculty, and Staff with Screencasting.” Public Services Quarterly 5, no. 2 (April 2009): 81–97.

Karen Sobel was also cited for: “Promoting Library Reference Services to First-Year Undergraduate Students:What Works?” Reference & User Services Quarterly 48, no. 4 (Summer 2009): 362–371.

To see the full list of articles, see:
Reiner, Laura and Leslie Stebbins. “The JAL Guide to the Professional Literature.” Journal of Academic Librarianship 35.6 (2009), 609-619.

AurThings - You Can Create a Screencast

Have you checked out AurThings: the self-led, online learning program about Web 2.0 technology? You could learn how to create a screencast: a movie that can train patrons and students or your back-up at work, or you could create a how-to for your family on how to make that famous holiday dessert they all love. You could also choose to complete the entire program and gain knowledge that could add value in your interactions with coworkers and patrons AND you could receive a cool incentive. For more information, or to get started, link to the program at http://aurthings.blogspot.com/

TAX REMINDERS FOR YEAR END AND 2010
Annual W-4 Notice
All employees should review their W-4 (Employee's Withholding Allowance Certificate) elections and make any necessary changes for the 2010 tax year. Please refer any employee questions about this notice to PBS at 303-735-6500, Option 2. Employees may review their most
recent pay advice (top right corner) to confirm their latest tax withholding choices.

Employees Must Renew Exempt Tax Status Each Year
Employees who were tax exempt for 2009 will be notified directly of the renewal process for 2010. 2009 tax exempt status expires on February 16, 2010 and must be renewed by
submitting a 2010 W-4 form by Monday, February 15, 2010.

Earned Income Renewal
Employees who are eligible and wish to receive advance Earned Income Credit (EIC) payments for tax year 2010 need to submit a new 2010 Form W-5. Advance EIC payments for tax year 2009 expire as of December 31, 2009, and payments will discontinue unless a new 2010 W-5 is
submitted by the applicable payroll deadlines.


2009 W-2 AND 1042-S MAILINGS
Mailing Process – As required by I.R.S. regulation, the university will mail out the 2009 W-2s by January 31, 2010. Look for a PBS News item to be posted on our home page
https://www.cu.edu/pbs.

Reissue Process – Reissued copies of 2009 W-2s will be processed starting Monday, February 15, 2010.

Receiving Multiple Documents – Some employees may receive more than one W-2. This occurs when an employee has been withheld for local tax in two or more different localities (Denver, Aurora, Glendale) during the same tax year. A separate W-2 will be generated for each
additional local tax. The employee's other withholding information will only show on the first W-2 that is issued. Employees may call PBS at 303-735-6500, Option 2 if they
have any questions.


1042-S International Tax Document – The 2009 Form 1042-S (Foreign Person's U.S. Source Income Subject to Withholding) will be mailed to employees prior to March 15, 2010 as required under the I.R.S. Tax Code.

Submissions for News@1100 Do you have something to share in News@1100? Please, submit items to Marical Farner by 12:00 p.m. on the second and fourth Mondays of the month.

Volume 2, Issue 16

IMPORTANT NOTIFICATION ABOUT EMPLOYEE PAY ADVICES
As the university continues to increase sustainability by reducing the use of
paper, Payroll & Benefit Services is discontinuing the printing and mailing of
pay advices for all active employees effective January 1, 2010. Your payroll
advice is accessible via your campus portal: for UCD, UCCS and System
employees at https://my.cu.edu on the "My.Pay" page and UCB
employees at https://cuconnect.colorado.edu/uPortal/index.jsp
under the "MyCU Links" titled "PayAdvice/Check". Copies of current and
past payroll statements can be displayed by selecting the appropriate pay
period, and clicking on either the "View full Advice" or "View full Advice in
HTML format" links that are located below the pay summary.


Questions concerning access to payroll advices should be directed to
payrollbenefit.services@cu.edu or (303) 735-6500, extension 2.


PBS will continue to print statements for retirees who receive Alternate
Medicare payments. Likewise, terminating employees will receive their final
pay advices in the mail.


We appreciate your support in our continuing efforts to create efficiencies,
and enhance the university's green and sustainable practices.




Considerations When Using Social Networking at Work
Please, joing Marical Farner for a brown-bag discussion on January 7, 2010 from 12 (noon) - 1:30p.m. in ELC B to discuss her recent attendance at the CUPA Conference(College and University Professional Association - HR branch). Several items will be reviewed, but she hopes to have a lively and open discussion about using Facebook and other social networks at work including such questions as "Should I Friend my boss or coworkers?" and, "Can I get in trouble for something I post during work hours?".




Feedback Needed - Outcomes Assessment Committee
Kenny Wolf from the Outcomes Assessment Committee would appreciate feedback on the new Assessment website. The draft site is at:

http://www.ucdenver.edu/about/departments/assessmentoffice/Pages/default.aspx

If you want to send your feedback to me I can forward it on to Kenny.

Thanks,

Lorrie

H1N1 Flu Vaccine available for all UC Denver students, faculty and staff* at the Downtown Denver Auraria Campus

Wednesday, Dec. 9, 2009; 9 a.m.-12 noon

Location: Auraria Campus, Plaza Building, Room 150; corridor just outside the Health Center at Auraria

No cost to UC Denver students, faculty and staff.

*Must show valid UC Denver photo ID.

For dependant children, ages 2-17, of Auraria-based students, faculty or staff - SPECIAL VACCINE CLINIC**

DATE: Friday, Dec. 11, 2009; 7:30-11:30 a.m. Location: Health Center at Auraria, Plaza Building, Room 150
Appointments are limited but required. So call 303-556-2525 NOW.Parents must accompany children. hen scheduling please inform receptionist if your child is being seen by a community physician for a chronic health condition. **Children 2-9 years of age should receive two vaccine doses separated by approximately four weeks. At your first appointment on Dec. 11, 2009, you will be asked to schedule your child’s second vaccine for Friday, Jan. 8, 2010. Children age 10 and older require only one vaccine.

For more flu-related information see www.ucdenver.edu/flualert or www.cdc.gov/h1n1flu.




Baskets for Adopt a School
The Library is being asked to provide instant potatoes for the baskets for Colfax Elementary. The boxes of potatoes would be the best (multiple packets). Please bring to Mary Ulibarri or Mary Dodge by Monday, December 14th.


News from the R&R Committee
Cookie Exchange
December 9th
10:00 am - 11:00 am
Staff Lounge
Cookie Exchange - bring in 6 dozen cookies
A dozen cookies on 1 plate, so you will bring 6 plates of cookies and you will leave with
6 plates of cookies, just different ones than the ones you brought.

Please join us for the December Birthday party on Wednesday, December 9th.
It will be at 1:30 in the Staff Lounge. This month's theme will be
Tea and Cookies. Please join in on the fun.

Break Dessert Party
Thursday, December 17th
3 pm to 5 pm
ELC

Bring your favorite dessert and a white elephant (we are encouraging you to not buy anything; bring something from your office or home.) Bring the white elephant wrapped and ready to exchange. Drinks and plates will be provided for the party.

AurThings - You Could Learn How to Create a Wiki Page In the Next Hour
Have you checked out AurThings: the self-led, online learning program about Web 2.0 technology? You could learn how to create a Wiki page in the next hour. You could also choose to complete the entire program and gain knowledge that could add value in your interactions with coworkers and patrons AND you could receive a cool incentive. For more information, or to get started, link to the program at http://aurthings.blogspot.com/

Submissions for News@1100
Do you have something to share in News@1100? Please, submit items to Marical Farner by 12:00 p.m. on the second and fourth Mondays of the month.

Volume 2, Issue 15

AurThings Continuing through March

What is the program about?

The program is based on 23 Things Learning 2.0 program created by Helene Blowers, Technology Director, Public Library of Charlotte & Mecklenburg County. It is set up to encourage exploration of the Internet and web technologies in the hope that not only will employees have fun, but also find new tools to enable them to better support their goals and inspire creativity.

How does it work?

The program is a self-led learning program that has been formatted into a ten week course. During this time participants will explore at their own pace and can choose how in depth they go into each activity. Each week participants will be introduced to new Web tools and asked to track participation in a personal blog which they will set up and begin maintaining in week 1. Each person who wishes to receive credit for participating must have and register his/her own blog. There will be no classes or workshops offered to support this program. Instead, participants are encouraged to work together and share their insights, discoveries and solutions through their blogs or in person.

Why should you participate?

This is a great chance to spend time on your personal and professional development. All library staff need to be up-to-date with the latest trends and technology tools that Web 2.0 is bringing us everyday. We need to take time to learn how the tools can be utilized in or with our libraries. And we will know what our library users, especially younger users, are talking about!Additionally, there is a completion incentive being offered to all permanent employees of the Auraria Library (Faculty, Classified Staff and Exempt Professionals) if you complete the program by March 31, 2010.

For more detailed information and to get started, link to the program at http://aurthings.blogspot.com/

Grants Brown Bag Interest Group Rescheduled
Please note that the Grants Brown Bag Interest Group meeting on Monday, November 23 has been rescheduled for Tuesday, December 8, 2009 from noon-1pm in the ELC-Friends Conference Room.

Sorry for any inconvenience.


IT Training Rescheduled
On Friday, December 4th The IT department will be offering a training class which will cover Wilson/Backups, Security, and an overview of online technical training offered via Skillport. This session will be held in room 245 from 10-11 a.m.


Position Change - Geraldine Archuleta
Due to the streamlining efforts that we have accomplished in ILL, we can now release Geraldine to work full-time in Technical Services. I know that she is now learning lots and has many new responsibilities. I’d also like to take this opportunity to thank her for all of her dedicated years of service to Interlibrary Loan and wish her the best in her new position.

Judith

Technical Services is delighted to welcome Geraldine fulltime. Since the August retirements, she has taken on additional job duties. In this role, she has three major areas of responsibility: acquisitions of all credit card book, DVD, and CD orders; checking-in of bound serials; and supervising all student workers in Technical Services. We look forward to her continued contribution as a positive and enthusiastic member of the department.

Denise

Employee Discounts

As a University of Colorado employee you are eligible for several discounts including cell phone service, lodging, gym memberships, events, flowers and a lot more. To find out more go to:

http://www.ucdenver.edu/about/departments/HR/EmployeeDiscount/Pages/index.aspx

You will find even more discounts through the State of Colorado Work-Life Discount Program here: http://www.colorado.gov/cs/Satellite?c=Page&cid=1213025228843&pagename=DPA-DHR%2FDHRLayout

My CU Portal

To view your electronic pay advices/stubs back to January, 2007; for the latest information from CU;to see a list of the training that you or your direct reports have completed and to access hundreds of online courses and books through Skillport, go to My CU Portal: https://my.cu.edu/render.userLayoutRootNode.uP Select "Denver" from the drop down menu and then login using the login you use to get into your PC in the morning.

For more information on My CU Portal and Skillport, go to the AurThings Skillport page: http://aurthings.blogspot.com/2009/06/skillport.html

Reminder H1N1 Reporting Requirement

All campus departments have to send a daily report to HR totalling the number of faculty/staff who have called in sick that day (this does not include students who are being counted by other means). Since I will be the person doing this (with Marical as backup) I will need everyone to call both their supervisor and me (303/556-6021) by 10:00 a.m. of each morning that they are absent.
HR has established 4 categories that they wish people to report and they are as follows:
1)Faculty/Staff Members who called in reporting absence due to their own flu-like symptoms
2)Faculty/Staff Members who called in reporting a family/household member with flu-like symptoms 3)Faculty/Staff Members who called in reporting absence due to their own other/unknown illness 4)Faculty/Staff Members who called in reporting absence due to family/household member with other/unknown illness.
When you leave your message, please give me enough information so I know which category to count you under.
No specifics will be going to HR - they just want to know the numbers in each category for each day.
For those working on the weekends, please leave me a message no later than 10:00 a.m by the following Monday.
If you work later in the day and don't realise until after 10:00 a.m that you won't be in, please call when you do know you won't be in. Also, if you leave early due to illness, please let me know when you leave.(This also applies if you are using vacation or leave without pay in lieu of sick leave.)
You will need to report leave on your monthly timesheets as this is a separate process from the normal monthly time reporting.
If you have any questions regarding this, please feel free to contact either Marical or me. Thanks! - Mike

Auraria expands offerings of H1N1 flu vaccine
The Auraria Campus is receiving additional quantities of the H1N1 flu vaccine and has expanded the offering for Auraria-based students, faculty and staff to include all UC Denver, Metro State and Community College of Denver.

**Clinic Date: Tuesday, Dec. 1 , 2009TIME: 8 a.m. – 4 p.m. (or until supply is gone)LOCATION: PE Events Center Lobby, Auraria Campus
**For UC Denver students, faculty or staff, you must show a valid UC Denver photo ID. No cost to UC Denver students, faculty or staff.
For more flu-related information see www.ucdenver.edu/flualert or www.cdc.gov/h1n1flu.
Please note: UC Denver's Anschutz Medical Campus also continues to receive limited supplies of H1N1 vaccine. At this time, the AMC offerings continue to be based on CDC recommendations about those who are at highest risk. As additional supplies are available, plans are to expand the offering.

Submissions for News@1100

Do you have something to share in News@1100? Please, submit items to Marical Farner by 12:00 p.m. on the second and fourth Mondays of the month.

Volume 2, Issue 14

Staff Development - Registration
Have you already been approved to attend a conference or training event, but are unsure how to proceed? Please, fill out either a training request (for all local events) http://intranet.auraria.edu/wiki/images/6/62/Training.pdf or a travel request (for non-local) http://intranet.auraria.edu/wiki/images/d/d7/Travel.pdf and submit to Mike Furuli or Marical Farner. If you already filled out one of these forms, but have not received a confirmation of registration, then you have NOT been registered and we ask that you please fill out a new form and submit directly to either Marical or Mike.

For more information on how to request funding or proceed with registration for a staff development opportunity please see the following wiki page or contact Marical Farner for assistance.
http://intranet.auraria.edu/wiki/index.php/Professional_and_Staff_Development_requests

Grants Brown Bag Interest Group
We will be having our 2nd Grants Brown Bag Interest Group discussion on Monday, November 23 from noon – 1:00pm in the ELC-friends conference room. Our first Grants Brown Bag discussion was in July: http://intranet.auraria.edu/wiki/index.php/Grants

Everyone is welcome. We will be discussing the current status of grant ideas and proposals in the library & the proposal writing workshop some of you are attending on November 18 through the Office of Research Development & Education.

For more info. contact Davette x6-2625

Tech Gadgets Starting in November, the Library will host regular brown-bag sessions to discuss tech gadgets such as iPhones, Kindle and anything else of interest. If you have items you want to learn more about or are willing to share your gadget, please contact Marical. Our first session will be held in ELC B from 12 -1:oo p.m. on Tuesday, November 17, 2009. This session will include the iPhone, iPod touch and wifi for laptops. Please, feel free to bring your lunch.

WCL Change A joint Prospector and ILL team (Ev, Judith, Cindy M, Meghan, and Kathy) has been investigating the interaction of these programs with WCL and examined the use pattern of our patrons. Therefore as of this afternoon, Friday 11/6/9, we have made a change in WCL that you should see immediately. We will be monitoring the effects of this change for the rest of the semester.

The change was made for two reasons.
· First the trend has been that a large percentage of items are being requested via ILL that could have been requested through Prospector. This causes frustration and unexpected work behind the scenes for the Library staff who know that Prospector is the best request and delivery tool for in-state items from both the patron viewpoint and Library costs.
· The second reason is that the current lack of OCLC record numbers in Prospector records causes a high percentage of false hits when patrons used the “Request from Prospector” button. This also results in frustration and confusion among patrons and the library staff who help them.

The change is that the “Request from Prospector” button which appears on a record when the resource is not available at Auraria Library and is held by another Prospector Library has been changed. The button now says “Search Prospector for Item” and opens a new window for the patron to make a Prospector title search.

This means the patron will need to re-search for the item in Prospector - ideally by copying the item title from the open WCL window and inserting it in the Prospector title search screen. (Or if they are looking at an article record by copying the journal title from the open WCL window and inserting it in the Prospector title or journal title search screen.) Then if the item is not available in Prospector the patron should be encouraged to click on the newly available “Find More Resources” button in the Prospector record. That button will allow them to place an ILL request among other things.

While not a perfect solution we hope this will lower frustration levels. Please make note of this change when you help our patrons learn to navigate WCL.

Thanks,
Gayle, Ev, Judith, Cindy, Meghan, and Kathy

Letter of Commendation
To Whom It May Concern: Patricia Tawnell is proving to be a capable information provider with a real affinity for the work. Pat has been bitten by the same bug that bites all the best reference folk. Once bitten, these people cannot rest until they find the right answer ...whether it means turning over stones or pursuing a question even after the student who asked it has rushed off to class. Pat understands the importance of the Teachable Moment and uses it to good advantage to give students skills they can use to become independent researchers. Pat's explanations are concise, illuminating, and hold the students' interest. Pat is extremely sensitive to students who may be intimidated by libraries or research assignments. Above all, Pat has the discrimination to understand the difference between easy answers and best practices. I would urge you to invest whatever resources you can in Pat's continued training. I feel quite certain your investment will be richly repaid.
Sincerely,
Tobey Stein
Staff Co-trainer Instruction & Reference Services

Volume 2, Issue 13

Tech Gadgets
Starting in November, the Library will host regular brown-bag sessions to discuss tech gadgets such as iPhones, Kindle and anything else of interest. If you have items you want to learn more about or are willing to share your gadget, please contact Marical. Our first session will be held in ELC B from 12 -1:oo p.m. on Tuesday, November 17, 2009. This session will include the iPhone, iPod touch and wifi for laptops. Please, feel free to bring your lunch.

H1N1 Resource

HSL has a new H1N1 information web site at http://hslibrary.ucdenver.edu/flu-resources, which includes resources for both Downtown and Anschutz campuses.

REMINDER - IT Training
The IT department will be offering a training class which will cover Wilson/Backups, Security, and an overview of online technical training offered via Skillport. This class will be offered twice (repeat). See the dates and location below:

Thursday, October 29th, 2-3 p.m. in ELC B

Tuesday, November 3rd 10-11 a.m. in ELC B

Submissions for News@1100 Do you have something to share in News@1100? Please, submit items to Marical Farner by 12:00 p.m. on the second and fourth Mondays of the month.

Volume 2, Issue 12

New Purchasing Request Form
Need to order supplies or equipment? Please, use the new form located at: http://intranet.auraria.edu/wiki/images/6/67/PurchasingRequestForm.pdf The various speedtype owners are listed here: http://intranet.auraria.edu/wiki/index.php/Speedtypes
A version that can be filled out electronically is coming soon.

Debra Buck has also posted a wiki page with basic procurement training: http://intranet.auraria.edu/wiki/index.php/Basic_Procurement and gave in-person training at the October 1st Shared Leadership meeting: http://intranet.auraria.edu/wiki/index.php/SLT_Minutes_1_October_2009

Debra is also always available to answer your questions.


Library Wide Birthday Party
Wednesday, October 7th
1:30 pm
Staff Lounge
No Sweets Party this time


Congratulations to Dr. Mary Somerville on the publication of her new monograph Working Together: Collaborative Information Practices for Organizational Learning (Chicago : American Library Association, 2009).

http://www.alastore.ala.org/detail.aspx?ID=2796

--Jeffrey

Submissions for News@1100
Do you have something to share in News@1100? Please, submit items to Marical Farner by 12:00 p.m. on the second and fourth Mondays of the month.

Volume 2, issue 11

New H1N1 Reporting requirement begins today.
To: All library Faculy/Staff
From: Mike Furuli
Re: H1N1 reporting

Starting TODAY Monday (9/21), all campus departments have to send a daily report to HR totalling the number of faculty/staff who have called in sick that day (this does not include students who are being counted by other means). Since I will be the person doing this (with Marical as backup) I will need everyone to call both their supervisor and me (303/556-6021) by 10:00 a.m. of each morning that they are absent.

HR has established 4 categories that they wish people to report and they are as follows:

1)Faculty/Staff Members who called in reporting absence due to their own flu-like symptoms

2)Faculty/Staff Members who called in reporting a family/household member with flu-like symptoms
3)Faculty/Staff Members who called in reporting absence due to their own other/unknown illness
4)Faculty/Staff Members who called in reporting absence due to family/household member with other/unknown illness.

When you leave your message, please give me enough information so I know which category to count you under.

No specifics will be going to HR - they just want to know the numbers in each category for each day.

For those working on the weekends, please leave me a message no later than 10:00 a.m by the following Monday.

If you work later in the day and don't realise until after 10:00 a.m that you won't be in, please call when you do know you won't be in. Also, if you leave early due to illness, please let me know when you leave.(This also applies if you are using vacation (or leave without pay) in lieu of sick leave.)

You will need to report leave on your monthly timesheets as this is a separate process from the normal monthly time reporting.

If you have any questions regarding this, please feel free to contact either Marical or me.
Thanks! - Mike

Auraria Library is LSTA Grant Recipient

The Auraria Library has been awarded an LSTA grant to complete a project on “Latinos in Colorado: Research Sources and Research Strategies”.

Funding supports a UC Denver graduate student in public history who will identify images from the Rocky Mountain News. In addition, members of the community will be invited to contribute images. Visual images will be digitized and cataloged by our Denver Public Library partners, who will also host the virtual Latino collection on their website.

In addition, next spring UC Denver College of Arts and Media students will create an instructional video on Latino research strategies and resources.

Logos Available on Intranet Wiki

http://intranet.auraria.edu/wiki/index.php/Brand_Files_and_ColorsThe library logos are now available on the intranet wiki! There are three styles: the “infinity A,” which is the A by itself; “vertical,” which is the the A with “Auraria Library” underneath it; and “horizontal,” which is the A as the first letter in the phrase “Auraria Library.” These are available in multiple sizes for all library employees to use, and they are suitable for everyday print and online use. If you need a very high-quality, high-resolution logo (i.e., for stationery or branded products) please let Nina know what you need.

Islam in American Culture Series - Dr. Mina Marefat

The Colorado Center for Public Humanities will be hosting the architectural historian and urban designer, Dr. Mina Marefat, as the second installment of the Center’s Islam in American Culture series. The event will take place on Mon., Sept. 28, 6pm-7:30, in the Executive MBA Suite of the CU Denver Building , 1250 14th St. (SW corner of 14th and Larimer), room 150.

Dr. Marefat is a Frank Lloyd Wright scholar, currently teaching at Georgetown Univ. She works on the city as a space of encounters between the Islamic world and the West. Her talk, “Transcultural Imagination: Frank Lloyd Wright in Baghdad,” looks at Wright’s 1958 urban design plans for greater Baghdad and the influence of that project on Wright’s American architecture. Dr. Marefat is also Iranian by birth, and has done considerable work on Iranian cities like Tehran, Isfahan, and Bam. So for those who are interested in contemporary events in Iran , this will be a great opportunity to talk with someone who truly understands that part of the world.

Information on all the lectures that are part of the Islam in American Culture series is provided below and at http://clas.cudenver.edu/publichumanities/

Submissions for News@1100
Do you have something to share in News@1100? Please, submit items to Marical Farner by 12:00 p.m. on the second and fourth Mondays of the month.

Volume 2, Issue 10

IT Training

The IT department will be offering a training class which will cover Wilson/Backups, Security, and an overview of online technical training offered via Skillport. This class will be offered twice (repeat). See the dates and location below:


Thursday, October 29th, 2-3 p.m. in ELC B
Tuesday, November 3rd 10-11 a.m. in ELC B

Congratulations to Nina McHale, who will be presenting a preconference entitled, “Accessibility Update: Section 508 and WCAG in a Library 2.0 World” at the upcoming LITA National Forum in Salt Lake City, Utah. LITA is the Library Information Technology Association, a division of the American Library Association. Nina’s preconference will describe how libraries can improve their websites to make them compliant with regulations that govern how web-based information is optimized for people with visual and other disabilities to use. For more information on Nina’s talk, please visit this website: http://www.lita.org/ala/mgrps/divs/lita/litaevents/forum2009/precon.cfm.


AURARIA CAMPUS FLU VACCINATION INFORMATION – HEALTH CENTER AT AURARIA FALL 2009

During the fall of 2009, two influenza vaccines will be available to the campus community. Public health authorities recommend both vaccines for all persons, particularly for high-risk individuals.

#1 SEASONAL FLU This vaccine is to prevent “regular”, “traditional” or “seasonal” flu.

Cost ………………………………. $20.00/Single immunization required.

Availability …………………….. The Health Center at Auraria will receive 1000 doses. High-risk patients will receive priority distribution.

Priority One ………………….. High-risk patients due to pregnancy, chronic medical conditions (asthma, diabetes, chronic heart, liver, lung or blood disorders; HIV, cancer and others) and high-risk patients due to age (AGE SIX (6) MONTHS TO 18 YEARS AND AGE 50 OR OLDER.) In addition, all students living in any campus housing units, health care workers and essential community service personnel.
Starting September 15, 2009 for High-risk Patients
Location: Health Center at Auraria - Plaza 150
Dates: Tuesday, September 15th and Wednesday, September 16th
Times: 10:00 a.m. to 1:00 p.m. and 2:00 p.m. to 6:00 p.m.

Priority Two ………………….. All others
Starting September 23, 2009 for All Others
Location: Health Center at Auraria - Plaza 150
Dates: Wednesday, September 23rd, Thursday, September 24th and Monday,
September 28th * *Flu clinics will cease when vaccine supply runs out.
Times: 10:00 a.m. to 1:00 p.m. and 2:00 p.m. to 6:00 p.m.
Note: Additional seasonal flu shot clinics will be announced by e-mail if the supply of vaccine is not fully depleted after any of the clinics outlined above.
……………………………………………………………………………………………………………………………………
#2 H1N1 FLU This vaccine is to prevent H1N1 flu (formerly referred to as swine flu.)

Cost ………………………………. Free (paid for by the Federal Government)/Two immunizations required, three (3) weeks apart; vaccine is NOT effective if only one H1N1 immunization is given.

Availability ……………………. The Health Center at Auraria will receive vaccine in batches as it becomes available from Denver Public Health officials. Exact dates of delivery are TBD, but vaccine is anticipated to be available in October of 2009. High-risk patients will receive priority distribution.

Prioritization …………………. High-risk patients due to pregnancy, chronic medical conditions (asthma, diabetes, chronic heart, liver, lung or blood disorders; HIV, cancer and others) and high-risk patients due to age (UNDER THE AGE OF 25.) In addition, all students living in any campus housing units, health care workers and essential community service personnel. Note: DRIVERS LICENSE IS REQUIRED TO CONFIRM AGE; distribution to all others will follow, if vaccine is available.
Start Date: TBD Based on Vaccine Availability
The campus community will be updated through e-mail once additional H1N1 information becomes available.

Reserves/ILL update
FYI...At the end of our first week of the semester, we have already created and updated 329 course reserve pages for our students and faculty. I don't have exact numbers for ILL at this time, however, I do know that we have been extremely busy in that area as well. I would like to acknowledge the hard work and thank all of the staff and students in the Reserve/ILL area. They have all really pitched in to get the work done.

I would like to thank my staff and students in the circulation area as well. I know they also have been pretty busy this week.

Judith

Congratulations to Rosemary Evetts!

Rosemary has successfully completed Academy of Certified Archivists exam. The Academy exists to support and promote the highest level of professional archival practice. Please congratulate Rosemary on this wonderful achievement and look for the well-earned ‘CA’ (Certified Archivist) that should now accompany her signature!

Islamic Origins of the American Blues
The Colorado Center for Public Humanities will be hosting Dr. Sylviane Diouf from the Schomburg Center for Research in Black Culture. Dr. Diouf will be giving a talk on the "Islamic Origins of the American Blues," as part of the Center’s Islam in American Culture series. Lorne’s colleagues, CAM musicians Judy Coe and Sean McGowan, will be performing the songs that Dr. Diouf refers to in her talk. The event will take place on Thurs., Sept. 10, noon-1:30, in the King Center Recital Hall.

Volume 2, Issue 9

Open Forum Last Wednesday of Every Month
Please, note that Open Forum will regularly scheduled on the last Wednesday of every month and not on the fourth Wednesday of every month. It will be from 2-3 p.m. in the ELC. You can place a recurring meeting for this time and date on your calendar in Outlook. Please, forward proposed agenda items to your A.D. at least one week in advance of the meeting.


Professional and Staff Development and Essential Training
Unlike recent years, funding for professional and staff development and essential training will not be allocated based on employment classification. This year each request will be considered on a case by case basis, according to the following guidelines. Priorities will be determined by Associate Directors, in consultation with the Library Director, within the framework of the Library's strategic plan. Full or partial funding may be approved based on the availability of funds and whether or not the request meets one or more of the following criteria:

1. The conference is one where we must have a library presence (e.g. III Systems Administrator must attend IUG)



2. The request is for essential, job related training



3. The employee will be giving a presentation or is a member of a committee which directly supports their position, a library initiative or research agenda.



4. The professional development opportunity is local and will not include travel expenses.

Unless the opportunity is in Canada and there is strong justification given to support the expense, no international travel will be approved. Additional justification will be required for any request which includes sending more than one Library representative to an out of state conference or event. In addition, 'self funding' requests are encouraged in those instances where the Library cannot support participation.

Please, submit all training and staff development requests to your Associate Director. Requests will be considered in one of the bi-monthly Associate Director meetings. Requests should include your name; name of the development opportunity;date(s);location; requested funding amount; detailed rationale based on the criteria above. If you already put in a request prior to August 6th, these will be considered in the next Associate Directors meeting

A reporting session is required when you receive department funding. You must sign up for one of the quarterly brown-bag sessions offered or schedule your reporting session on the agenda for one of the next three Open Forums following your return. Scheduling the reporting session is required in advance of the event. There is no specific requirement in terms of how long you speak for, however, the brown-bag sessions will allow for longer speaking times than Open Forum.

Not Too Late to Start the AurThings Program

What is the program about?
The program is based on 23 Things Learning 2.0 program created by Helene Blowers, Technology Director, Public Library of Charlotte & Mecklenburg County. It is set up to encourage exploration of the Internet and web technologies in the hope that not only will employees have fun, but also find new tools to enable them to better support their goals and inspire creativity.

How does it work?
The program is a self-led learning program that has been formatted into a ten week course which will begin July 20, 2009. During this time participants will explore at their own pace and can choose how in depth they go into each activity. Each week participants will be introduced to new Web tools and asked to track participation in a personal blog which they will set up and begin maintaining in week 1. Each person who wishes to receive credit for participating must have and register his/her own blog. There will be no classes or workshops offered to support this program. Instead, participants are encouraged to work together and share their insights, discoveries and solutions through their blogs or in person.

Why should you participate?
This is a great chance to spend time on your personal and professional development. All library staff need to be up-to-date with the latest trends and technology tools that Web 2.0 is bringing us everyday. We need to take time to learn how the tools can be utilized in or with our libraries. And we will know what our library users, especially younger users, are talking about!

Additionally, there is a completion incentive being offered to all permanent employees of the Auraria Library (Faculty, Classified Staff and Exempt Professionals) if you complete the program by October 23, 2009.


For more detailed information and to get started, link to the program at http://aurthings.blogspot.com/


Celebration of Faculty Excellence
Please mark your calendars for Friday, September 11th 3-5pm in NC Atrium for our annual celebration of faculty excellence on the Downtown Campus.

Here are this year’s winners:

Excellence in Research and Creative Activities
• Margaret Brown-Sica, Auraria Library
• Angela Gover, School of Public Affairs
• Dawn Gregg, Business School
• Karen Koellner, School of Education and Human Development
• Brad Stith, College of Liberal Arts and Sciences (Integrative Biology)

The campus award winner is Angela Gover

Excellence in Teaching
Professor/Associate Professor/Assistant Professor
• Joni Dunlap, School of Education and Human Development
• Devin Jenkins, College of Liberal Arts and Sciences (Modern Languages)
• Lisa Johansen, College of Liberal Arts and Sciences (Integrative Biology)
• Keith Loftin, College of Architecture and Planning
• David Mays, College of Engineering and Applied Science (Civil Engineering)
• Tony Robinson, College of Liberal Arts and Sciences (Political Science)

The campus award winner is Tony Robinson

Senior Instructor/Instructor/Lecturer
• Paul DeMarte, College of Liberal Arts and Sciences (English)
• Conxita Domench, College of Liberal Arts and Sciences (Modern Languages)
• Tod Duncan, College of Liberal Arts and Sciences (Integrative Biology)
• John McDermott, School of Education and Human Development
• Jason Rebillot, College of Architecture and Planning
• Ira Selkowitz, Business School

The campus award winner is Tod Duncan

Excellence in Service
• Gayle Bradbeer, Auraria Library
• Peter Bryant, Business School
• Stephan Durham, College of Engineering and Applied Science (Civil Engineering)
• William Goodwin, School of Education and Human Development
• Devin Jenkins, College of Liberal Arts and Sciences (Modern Languages)
• Ekaterini Vlahos, College of Architecture and Planning

The campus award winners are Peter Bryant and William Goodwin

Excellence in Librarianship: The winner of this award was selected by the Library Faculty Personnel Committee. This year’s winner is Cynthia Hashert.


Reminder - Employee Portal
As PBS continues improving the employee portal features, it becomes increasingly important that every employee know how to access it. Features currently available include: employee profile for confirmation of address, phone, employee ID, title, department, hire date; online pay advice (including confirming W-4 status); online W-2; self service address update; self
service emergency contact update; system status information; list of training courses completed; newsletter access, etc.


To access the portals:
System, UCD, UCCS Employees –
Use myCU at https://my.cu.edu/. Login using your PC login and password.
For assistance with myCU, please call 303-492-9999 or send an e-mail to mycu@cusys.edu.


Line Dancing
Mary Ulibarri will be teaching a line dancing class at the campus recreation center, room PER 215, from 1:00 to 1:50 every Friday this fall. Please feel free to come, invite friends, and be prepared to have a GOOD TIME!

News@1100 Submissions

Do you have something to share in News@1100? Please, submit items to Marical Farner by 12:00 p.m. on the second and fourth Mondays of the month.

Volume 2, Issue 8

AurThings Learning 2.0 Program Now Open

What is the program about?
The program is based on 23 Things Learning 2.0 program created by Helene Blowers, Technology Director, Public Library of Charlotte & Mecklenburg County. It is set up to encourage exploration of the Internet and web technologies in the hope that not only will employees have fun, but also find new tools to enable them to better support their goals and inspire creativity.

How does it work?
The program is a self-led learning program that has been formatted into a ten week course which will begin July 20, 2009. During this time participants will explore at their own pace and can choose how in depth they go into each activity. Each week participants will be introduced to new Web tools and asked to track participation in a personal blog which they will set up and begin maintaining in week 1. Each person who wishes to receive credit for participating must have and register his/her own blog. There will be no classes or workshops offered to support this program. Instead, participants are encouraged to work together and share their insights, discoveries and solutions through their blogs or in person.

Why should you participate?
This is a great chance to spend time on your personal and professional development. All library staff need to be up-to-date with the latest trends and technology tools that Web 2.0 is bringing us everyday. We need to take time to learn how the tools can be utilized in or with our libraries. And we will know what our library users, especially younger users, are talking about!

Additionally, there is a completion incentive being offered to all permanent employees of the Auraria Library (Faculty, Classified Staff and Exempt Professionals) if you complete the program by October 23, 2009.


For more detailed information and to get started, link to the program at http://aurthings.blogspot.com/

2009 Downtown Denver Annual Employee Awards

Congratulations to Diane Turner for winning the 2009 DOWNTOWN DENVER ANNUAL EMPLOYEE AWARDS for Outstanding Customer Service Award. She will be given the award on Monday at Noon on July 27th in Skyline Park, where Mayor Hickenlooper, Downtown Denver Partnership President & CEO Tami Door, and Kaiser Permanente Colorado President Donna Lynne will honor Diane and two other Downtown employees with awards and Downtown prize packages. I hope some of you can attend.

Volume 2, Issue 7

Holiday Pay- July 3rd
Holiday pay is being given for Friday, July 3rd this year as July 4th falls on a Saturday. For those of you who normally work on Saturday, the Library will be closed, but no holiday pay will be granted for Saturday, only Friday. Please, work with your supervisor to adjust your schedule accordingly.


Budget Update
The MOU has been signed by all three chancellors! Shared Leadership Team members are now considering the criteria for determining allocations for student worker, staff development, and other general operating line items in the budget.

Reclassification Announcements
At the beginning of the Library reorganization a commitment was made to promote from within whenever possible. Many positions have increased in scope and responsibility as a natural outcome of the reorganization which also included several retirements. Due to these changes, and with the new knowledge of our FY10 budget, a package requesting needed reclassifications and two retiree rehires was recently submitted to the Provost. It is a pleasure to announce that these requests have all been given Provost approval and the details of the reclassifications and retiree rehires are described below.

Technical Services:

Valerie Bordas Library Technician I position is recommended for reallocation to a Library Technician II. This recommendation comes as a result of Valerie taking on duties that were held by three higher classed positions including responsibility for all approval and firm monographic orders from YBP and standing orders. For details regarding this new position including more detailed responsibilities, minimum qualifications and application procedures, please see the official job posting which is located in the employee lounge and outside of the restrooms on both floors. This position will be posted for five business days, from June 29, 2009 through July 6, 2009.

Shelley Wendt With a tight learning materials budget, it is more important for us to assess the usage statistics of our resources. Shelley is responsible for generating this information for bibliographers and reporting our statistic to various agencies. Her position was upgraded without salary increase to a Library Technician III in January. We are compensating her at the appropriate level beginning July 1, 2009.

EllenNedzel started in Technical Services as a trainee and has been learning the acquisitions process of e-resources. In Nov./Dec. Ellen will have gained the one year of experience that is needed in order to be reallocated to an LTII, the correct classification of the position she is working in. The position announcement will be posted and shared with the Library in late November or early December.

Vicki Britto Although a majority of the learning materials budget is allocated to electronic resources, we still have print materials that require attention. Vicki will be returning part-time, 30 days after her retirement in order to address this need.

Education, Research and Information Services:

Tobey Stein will return to Auraria part-time following her retirement June 30. She will return sometime in August, when her slightly less than half time employment will be concentrated during those times of the semester when we need her most for classroom library
Instruction and research consultation, so probably during the first half of fall and spring semesters.

Cindy Martinez and Meghan Walker: With the merger of Reserves/Media and ILL and looking forward to the Combined Service Desks, the roles of Cindy M and Meghan Walker have evolved and will continue to do so; therefore, we will be submitting job descriptions detailing their new responsibilities to human resources and envision an upgrade to their current classifications. Provost approval was sought in advance, however approval will still be needed from the UCD HR panel which determines classifications. A job posting announcement and further details will be given after that process is completed.

Administration:

Marical Farner is assuming new responsibilities as Associate Director of Administrative Services, which includes fiscal/budget, facilities, and human resources management, to advance strategic alignment of the library's human and financial resources. In addition to coordinating these functions, she will further workplace learning initiatives.

Mike Furuli In order to allow Marical's role to expand, it was necessary that Mike assume many of the duties that were part of her position including travel, workman's comp tracking and performance management duties. This position has therefore been recommended for reclassification to a Technician IV. For details regarding this new position including more detailed responsibilities, minimum qualifications and application procedures, please see the official job posting which is located in the employee lounge and outside of the restrooms on both floors. This position will be posted for five business days, from June 29, 2009 through July 6, 2009.

Special Projects Team:

Farhad Vakilitabar's position is being recommended for reclassification to a General Professional II. The new responsibilities of this position support the mission of the University of Colorado Denver's Center for Colorado and the West at the Auraria Library, which aims to enhance availability, access, and usage of unique regional research materials. In addition, this position will assume responsibility for the Auraria Library gallery. For details regarding this new position including more detailed responsibilities, minimum qualifications and application procedures, please see the official job posting which is located in the employee lounge and outside of the restrooms on both floors. This position will be posted for five business days, from June 29, 2009 through July 6, 2009.

Thanks to all who have agreed to take on new and different responsibilities as the vision of the Library develops to meet the expanding needs of our users.

Aur Things - Learning 2.0 Program available July 20th
The Auraria Library's version of the 23 Things, Learning 2.0 program originally created by Helene Blowers will be available starting July 20th. This will be a 10 week, self-led, online program which will include introduction to many Internet and web technologies including blogs, facebook, wikis, podcasts,Skillsoft and more. The link for this program will be sent out to the Library list on July 20th. Instructions for how to complete the program will be on the first page of that link. This program is not mandatory, but we hope we have made it exciting and interesting and encourage everyone to participate.

R&R Committee

Please, support the R&R Committee’s Event Fund for birthdays, potlucks and special events. You can give your contribution to Geraldine Archuleta, Nicole Toovey, Marical Farner or Mary Dodge.

July Birthdays will be celebrated on Wednesday, July 1st, 2 pm in the Staff Lounge.

Sabbatical Announcement
I just wanted to let everyone know that I will be on a half-year sabbatical starting on July 1st. I’ll be working on my book on LGBTIQ (that’s lesbian, gay, bisexual, transgender, intersex, and queer/questioning) librarianship.

I want to thank the folks who’ll be filling in for me while I’m gone. Rosemary Evetts will be working on our part of the IMLS “Creating Communities” grant to digitize Denver neighborhoods. And Meg Brown-Sica and Jeffrey Beall will be handling ADR (Alliance Digital Repository) related issues/business while I’m gone. I know how busy everyone is and truly appreciate their generosity in keeping things running while I’m away.

- Ellen Greenblatt

Volume 2, Issue 6

From Payroll and Benefits:

Reminder: June Monthly Payroll paid on July 1, 2009
Per State of Colorado directive to all state agencies, the June end-of-month pay date will be moved forward to Wednesday, July 1, 2009. Employees should plan ahead for this shift in pay date, especially if any automatic banking bill payments will be affected. The university is not responsible for any financial hardship, includingany potential overdraft charges, created by this pay shift.

University Benefit Deduction Dates Shifting
The university is shifting the deduction date for benefits insurance premiums to post pay. Effective July 1, 2009, all benefits deductions will be taken at the end of the month. As a result, no monthly premiums for University of Colorado medical, dental, life, optional life insurance, AD&D coverage, short-term and long-term disability will be deducted from June paychecks. This change will not impact to coverage for these plans. Please, review their July 31,
2009 pay information carefully to verify that it reflects the correct benefits deductions. This will not affect state medical and dental plans as these are already deducted post pay.


Tobey Stein Retiring
After working in just about every department of the library during most of the years that the Auraria Library has been in existence, Tobey Stein has decided to retire effective June 30, 2009. Most of Tobey’s work has been in the former Architecture and Planning Library and in Reference, Instruction, and Government Publications, where she has provided reference service in person and online and taught many classes in library research, for which she has received many faculty and student commendations. She developed an innovative wiki web site to facilitate student learning and communication. She also works with disabled students on their library research. It was Tobey’s idea to designate computer groups for students and nonstudents during the area remodeling in the summer of 2006, which paved the way for implementing logon software for student and community user areas. In addition to her primary job, Tobey has greatly improved the library’s appearance through her work developing the courtyard plants, and in library displays to promote books and databases. She has contributed to several volunteer projects, such as the holiday mitten tree and food drive for local elementary schools. She also was instrumental in starting the first campus sorority, Sigma Sigma Sigma, a local chapter of the national organization for which she received the campus service award in 2004. She also received the Outstanding Staff Award from the Library in 2007 and the first UCD Chancellor’s Employee of the Month award in 2008 for her teaching and other activities. Tobey, we will miss you!

Louise Treff-Gangler


Technical Services Announcement
On July 6th, Holly Brown will be joining Technical Services in a 6-month temporary position. Holly brings to Auraria Library a wealth of serials experience. For the last nine years, she has been working as our customer service representative at EBSCO, our journal subscription vendor. Please welcome Holly to Auraria Library.


Announcement
The Police Desk at the front entrance/exit of the library will be removed. It is rarely used by the Campus Police and it has caused confusion when patrons sit there.

Evelyn



Technology Department News
General
First of all I would like to congratulate Doug Flint for passing the first of two exams for his A+ certification. Yay, Doug. Also, Niraj will be representing the library on a UCD Computing Standards Committee.

We are getting ready for the III server to move upstairs where it will have improved wiring. That will take place on 6/8. Rick will be supervising the move, but AHEC, ITS, Niraj and Doug will help as needed. There will be III downtime that day. The sign on system for the public computers will be disabled (it usually authenticates through III) that day.

Other projects:
· Hiring another student for the summer
· Computer installation
· Resolving Bugzilla tickets
· Working with Rick to set up an offline Millennium module
· Finalizing the network server move with ITS

Learning Commons Update
Erika Rogers, a consultant will be here between the dates of 6/8-6/19 to help us work on the Learning Commons research plan. You can find information about her company here. Her schedule will be published soon. Tentative information about the work she will do here is found here. We are fleshing out some of our sandbox ideas—ideas that can be tried out easily to see if our users like them-such as a writing center outpost, technology help desk and collaborative work areas. You can find information about these (a work on progress) on our wiki.


Technology Strategy Update
We are working on our first project, which is a Technology Plan for the library. Actually, there will probably be several plans. One might be an “Enterprise Plan” which would cover what software and hardware we have and who is responsible for specific applications, etc. There may also be a strategic plan. The plan we are starting with is general in nature and may cover such topics as are mentioned in this document. The Technology Strategy Committee has a wiki page and we have some sample plans there as well as a list of our members. We are lucky to have Jeff Beel from ITS serving on this committee to give us some outside input. Please feel free to give feedback, leave comments, etc.

-Meg


Congratulations to the Auraria Library faculty whose scholarly articles were published recently:

Beck, T. (2009, January). Encyclopedia of Islam. Charleston Advisor, 10(3), 39-41.

Brown-Sica, Margaret. 2008. "Playing Tag in the Dark: Diagnosing Slowness in Library Response Time." Information Technology & Libraries 27, no. 4: 29-32.

Brown-Sica, Margaret, Karen Sobel, and Denise Pan. 2009. "Learning for All: Teaching Students, Faculty, and Staff with Screencasting." Public Services Quarterly 5, no. 2: 81-97.

Evans, Lorrie, Nina McHale, and Karen Sobel. 2009. "LibGuides." Charleston Advisor 10, no. 3: 47-49.

Ferrer-Vinent, Ignacio J., and Christy A. Carello. 2008. "Embedded Library Instruction in a First-Year Biology Laboratory Course." Science & Technology Libraries 28, no. 4: 325-351.

Somerville, Mary M., and Lydia Collins. 2008. "Collaborative design: a learner-centered library planning approach." Electronic Library 26, no. 6: 803-820.

Somerville, Mary M., and Zaana Howard. 2008. "Systems thinking: an approach for advancing workplace information literacy." Australian Library Journal 57, no. 3: 257-273.

Volume 2, Issue 5

Faculty/Staff Library Fines
The Circulation policy and loan parameters for Auraria faculty/staff have been changed. We no longer charge a $25.00 fine, per item, if library books are returned after the 30 day grace period. We also are not charging faculty/staff $25.00 replacement book processing fees or sending faculty/staff to State Collections for non-returned billed items. This affects Circulation and ILL. Faculty/staff will still have a 6 month loan period on books.
Faculty/staff are still blocked from checking out additional library materials and also blocked from off campus access to databases for non-returned or overdue items on their account. Items are still billed at $125.00 after 30 days overdue and faculty/staff are still responsible for returning items.
If a faculty/staff member has fines (not billed items) on their account from materials checked out from July 1, 2008, through the present, they can have a Circulation supervisor or staff member waive the fees. Circulation will also be waiving faculty/staff fines that we discover using create list reports. An updated Circulation policy will be sent to Shared Leadership and posted on our web page after some additional revisions are made to the Media loan rules.
- Evelyn Jamerino



Open Enrollment Update
Open Enrollment is available through May 22nd at 5:00p.m. You must make elections by the end of OE, or you will be defaulted into your current medical, dental, life, and disability insurance plans and coverage levels. To enroll online or find the paper enrollment form, please go to: https://www.cu.edu/pbs/openenrollment/index.html Rates aren't available as of this posting, but are expected to be posted on the above site within the next few days and no later than May 14th. For more FAQ's about the rate delay see: https://www.cu.edu/pbs/openenrollment/rates-faq.html No paper packets are being sent to home addresses this year. To find your PIN number and enroll online, or to find a paper form, please see the first link above. A confirmation of your elections will be sent to your home address as listed in PeopleSoft sometime in June, 2009.


Technology Update:
We are progressing with the move of our server functions (except III) to virtual machines at ITS. We recently provided ITS with the information they need regarding our software. These servers will be newer, and have a better back up model. Instead of having several physical servers we will have many applications running on partitioned areas on one large server at ITS. We will continue to have full access to our applications.
We will take over the maintenance of the Learning Commons hardware and software the week of May 18th. The Commons may be shut for a day or two during the switch. Also Doug returned after a week of training, and a week of vacation and we are glad to have him back.

Learning Spaces Committee:
A wiki site has been set up for the Learning Spaces Committee/Learning Commons project. Please take a look and feel free to post comments in the “discussion area. ” For an update on where the project is, please see the minutes from the last meeting. In that meeting we identified ideas which could be implemented soon and are gathering the information we need (cost, staffing, etc.) to do some of these things. The projects we are considering are:
· Writing Center Desk
· Technology Help Desk
· Collaborative Technology Area
· Area with in depth information about the project
We are also trying to reach out to different colleges in order to involve them in this project.

Technology Strategy Committee:
We are working on a technology strategy plan. We have a wiki site and have posted several examples of library and university technology plans. Our assignment for the next meeting is to come up with a table of contents for the plan. At the next meeting we will finalize the areas we want the plan to cover.

Volume 2, Issue 4

The FY10 Open Enrollment has been rescheduled for May 14 - May 28, 2009
The State of Colorado has delayed their open enrollment because of delays in setting premium rates for their plans. Due to this fact, University Open Enrollment will be from May 14 - May 28, 2009 rather than April 27 - May 22, 2009. Premiums are still unknown at this time, but will be shared prior to Open Enrollment.

The current Open Enrollment calendar is posted in the employee lounge and is also available electronically at: https://www.cu.edu/pbs/openenrollment/downloads/OE-Calendar.pdf Note that only the enrollment dates have changed, all other information on informational sessions and carrier fairs is accurate.

Dependent Social Security Numbers (SSN) Now Required
A federal mandate administered by the Centers for Medicare and Medicaid Services now requires SSNs for employees and their covered dependents for coordination of benefits. To comply with this mandate, you must provide an SSN for each of your covered dependents in this year's open enrollment. The university and PBS will continue to be diligent in the protection of your personal data.

Auraria Library Annual Award Winners
Congratulations to this year's deserving 2008 faculty award winners!

Excellence in Librarianship - Cynthia Hashert

Researcher/Creative Artist of the Year - Meg Brown-Sica

Service Person of the Year - Gayle Bradbeer


Ergonomic Evaluation Update
First, a sincere thank you to Ellen Nedzel for agreeing to complete the remaining ergonomic evaluations. Evaluations have been completed for everyone who has expressed the desire to have one or is scheduled in the immediate future. If you were waiting to get an evaluation due to moving or changing equipment I ask that you schedule an appointment with Ellen no later than May 1st as any equipment you might need will should be ordered within the next two weeks to meet fiscal year deadlines.

Speaking of the end of the fiscal year, everyone who is in need of a new chair needs to submit that request to Becky Robinson no later Friday, May 1st. If you would like to view available chair models, please follow this link: http://www.coloradoci.com/ then click "seating", "view catalog" and "task". All chairs will be ordered in Companion Navy fabric. If none of the available chairs will work for you due to a special requirement, please contact Becky as soon as possible to discuss alternate options.

Please, contact Marical Farner if you have had an evaluation, but still do not feel that all of your ergonomic needs have been met or if initial work space solutions are not standing the test of time and need to be reconsidered.

Update from the Technology Department:
Last week Niraj was in Microsoft Server training and Doug took some vacation so we had some Bugzilla tickets pile up. Hopefully we will get things under control early this week. Projects we are working on: continuing to set up computers and improve our procedures for doing so, ordering Camtasia for those who need it, installing software for ILL (a big job), working out switch/jack issues in the Special Projects area, and working on a research plan for the Learning Commons, among other things. Niraj will talk to ITS about changing some network set ups, based on knowledge he gained from his class. We are gathering information about all of the applications on our servers so that we can begin the move to virtual servers at ITS. This set up will provide better backup, more up to date hardware and be more economic for the library.

Help! We are having trouble determining what has been purchased and when it was received. We document purchases in the department but we need some cooperation. When anything technology related arrives please sent it to 256 first so that we can document receiving it and make sure we get the licensing information, informational materials, etc. We also need to see if anything is missing. I have put a procedure in writing on the on the wiki here. Please feel free to comment, give us suggestions, etc.

Volume 2, issue 3

Voluntary Separation Incentives
I have received more official information regarding Voluntary Furloughs and Voluntary Separation Incentives and have distributed to all Classified Staff and their supervisors a letter which provides some detail. You can view the letter at: http://intranet.auraria.edu/wiki/images/a/a9/VSIP-retirement_letter_3-18-09.doc

For further information you can contact Marical Farner or Cindy Melvin in UCD Human Resources at 303-315-2706.



Technical Services Announcement
Starting Monday April 6th the interior backdoor of Room 118 will be closed and unlocked during business hours (8-5). All library staff and faculty will still be able to enter without a key during business hours. However, signs are posted on the exterior and interior back doors, instructing visitors to knock for admittance.
Let me know if you have questions or see Shared Leadership Team meeting minutes for further information http://intranet.auraria.edu/wiki/index.php/SLT_Meeting_Minutes_4-2-09.

Room 245 Fundraising Progress
With gifts from Bill Jackson ($55,000), Friends Group ($25,000), Luff Family Foundation ($25,000), and misc. ($6,000), a total of $111,000 has been raised toward a $150,000 goal to remodel Room 245. These generous gifts will enable us to duplicate the success in the Jackson Enhanced Learning Center in the second floor instruction room 245.

Call for Entertainment Committee Members
The Library is in need of an entertainment committee whose basic charge will be planning and facilitating retirement parties, potlucks and annual recognition events. The committee may choose to expand its charge to include birthdays or other employee related entertainment events and recognition. If interested, please contact Marical Farner by Tuesday, April 14th. If you are interested in acting as a volunteer when you are available, but do not want to serve as a committee member, please contact Marical as well.



Update from the Technology Department:
Now that our staffing has stabilized, we are slowly getting things in order. This week we worked on the following projects:

· Doug is working on organizing old equipment for recycling-though we have gotten the word
that we can’t get anything picked up for a while.
· All of us have been working on getting our purchasing in order. Niraj has started a new system for keeping track of purchases. We are determining what we have and who it is for. We didn’t have staff to open and set up computers in the last few months, so we are working through waiting equipment right now. Niraj and I are working to figure out how much money is left in our budget so we can finish our spending.
· Niraj has been doing a lot of work/research in order to upgrade our ILL technology and get
it set up in a new area. This will be a time consuming project.
· Doug has been working his way through Bugzilla tickets, catching up on the backlog.
· We will deploy 11 new laptops in ELC. We are working on the image.
· Doug and I researched some options for projection in the Friends Conference Room.
· Nina, Niraj and I worked on Disaster Recovery information for the Continuation of Operations Committee.
· I arranged for John Culshaw from the Norlin library at the University of Boulder to speak to the Learning Commons Planning Committee this past Tuesday about the project at Norlin.
· I contacted ITS to see when we could start the joint project which will evaluate all of our server applications and move those that are viable over to virtual servers at ITS. At the same time we hope to clean up any troublesome network setups. I also asked them to help us with some input on the local computer permissions. We want to keep the extra work that will be required for maintenance to a minimum, while also giving people more freedom. In addition I am asking them to train some of us on technology roll-outs and project lifecycles.
· We have been working on departmental goals and individual plans. Here is a list of some of our departmental goals for the next year:

v ITS Networking Project
v Permissions Investigations Project
v Learning Commons Planning Committee (Meg)
v Improved communication between the department and the library
v Tech Strategy Committee start up---this committee will be writing a technology plan, make a
list of assignments for the Emerging Technology Subcommittee, etc.
v Emerging Technology Committee start up
v Toy library-project of the Emerging Technology Committee
v Single Sign on/Library Applications—trying to make using things like Bugzilla and Basecamp easier
v Doug-apple training
v Bugzilla-Working to make this easier to use
v Off hours support plan
v Departmental training
v Taking over the maintenance in the Library Commons from MSCD
v Working to transfer the Pay for Print operation to Clicks
v Analyze Bugzilla Data and use it to improve workflow/education/etc.


A few more notes: Rick will be devoting himself entirely to III issues and no longer helping out in our department. We thank Rick for all of his tireless help in the past. Thanks to the people who applied to be on the Emerging Technology Committee. This committee has been delayed until the Technology Strategy Committee gets started. Niraj and Doug will be in touch.

-Meg

Volume 2, issue 2

Visiting Scholar, March 16th - March 19th
Dr. Anita Mirijamdotter is Professor and Head of Research for Social Informatics in the School of Mathematics and Systems Engineering at Växjö University, Sweden. She also serves as chair of the Växjö University Computer Science research board. In June 2009, she will keynote the Evidence-Based Library and Information Practice (EBLIP5) conference in Stockholm, Sweden. For more information about the conference, see: http://blogs.kib.ki.se/eblip5/

On Tuesday, March 17th, from 2 – 3 in the ELC B, she will discuss Scandinavian-style workplace communication, decision-making, and planning practices. In addition, she will describe a student-generated study of the Lulea University of Technology learning commons.


Faculty Reading Room
The Auraria Library will be closing the Faculty Reading Room at the end of March 2009. This space will be incorporated into office and processing space for the Special Projects team. As we re-envision our learning and collection spaces on the first floor and as we pursue our strategic plan goals, we will be exploring services and resources that will have a positive, meaningful impact on the faculty.


Auraria Library Essay Contest Awards Reception
All are invited to the Awards Reception to congratulate our six winners for this year’s essay contest:
Wednesday, March 18th
2:00 PM
Jackson ELC
(no need to RSVP)


Emerging Technology Subcommittee
As you may have noticed there are some changes to the committee structure. There will be a Technology Strategy Committee and it will have a subcommittee called the Emerging Technology Subcommittee. The descriptions can be found in this report. We need to find members for the Emerging Technology subcommittee. The plan is to have the subcommittee decide on new members but since it is just starting I am going to have Doug and Niraj work together to choose committee members, as they are standing members. The most important traits would be: 1) a real commitment from you and your supervisor for you to put some real energy into the process of checking out new technology, 2) an interest and enthusiasm for technology and 3) an ability to work well with others and consider the whole library when evaluating products.
If you are interested in applying (this is open to student employees as well), please fill out this short form. I encourage anyone who might be interested to apply. We need enthusiasm..that is the only real requirement.



Systems/Technology Department Update
First of all I wanted to publically thank everyone who worked so hard during the last six months to make sure that things kept running: Gayle Bradbeer, Nina McHale, Rick Boeder, Doug Flint, Niraj Chaudhary, Rick Simons, Shelley Wendt, Farhad Vakilitabar, Eric Baker and many, many others. We couldn’t have done it without everyone’s help. And a special thanks to Doug and Rick Boeder, whose often unnoticed yet superhuman efforts kept the library up and running in February.
This is a really exciting time for our department. There are a lot of changes going on and I wanted the library to be updated. Niraj Chaudhary is back with us as of February 25. During the time since he started as a permanent employee, Niraj, Doug, Rick Boeder and our new students have worked very hard to bring the Bugzilla count down from 129 to 68. This is our first priority. Our next priorities are: to recycle a lot of out of date equipment which we have stashed in various places, to finish purchasing which has been put off (please send me any thoughts about technology purchasing ASAP), set up and install many computers which we have in the building, train students and start establish work flows and procedures. It will not happen overnight, but we hope to slowly see improvements.
We have hired three students to help with the work in our department. Their names are Philip Leo, Sohrab Islamzai, and Trijoon Pradhan. You will probably come in contact with them. We are also rethinking the space we have and have started to use part of 256 for setting up computers and for student work. We will be moving the III server out of 109B during spring break and will soon stop using that room. We are having x6003 moved to ring up there.
I want to emphasize that I appreciate everyone using Bugzilla. I know that thus far it may have felt that you were not getting much of a response, but that will improve as our staffing becomes more established. I also want people to feel free to call x6003, which we still monitor, for emergencies, etc.
I want to thank everyone for their patience during a tough six months, but I think that we are on an upswing now and you will see service significantly improve in the next six months.


Maymester
UCD is initiating a Maymester from May 19-June 5 this year. Therefore, instead of the Library closing earlier during this first intercession, we will be open the following hours. Our revised bookmarks with Maymester and Summer hours will be coming out soon.

Maymester May 19 – June 5

Library hours

Sat May 16 9 am to 5 pm End of Spring semester for MSCD/UCD
Sun May 17 Closed
Mon May 18 8 am to 5 pm

Tue May 19 7:30 am to 9 pm Beginning of Maymester
Wed May 20 – Thu May 21 7:30 am – 9 pm
Fri May 22 7:30 am – 5 pm
Sat May 23 9 am to 5 pm
Sun May 24 Closed
Mon May 25 Closed Memorial Day
Tue May 26 – Thu May 28 7:30 am – 9 pm MSCD/CCD Summer term starts
Fri May 29 7:30 am -5 pm
Sat May 30 9 am to 5 pm
Sun May 31 Closed
Mon June 1 – Thu June 4 7:30 am – 9 pm
Fri June 5 7:30 am – 5 pm Maymester ends
Sat June 6 9 am to 5 pm


April 8th Deadline for Resissued Tax Documents
Employees can request PBS to reissue 2008 tax documents (W-2 and 1042-S) through Wednesday, April 8, 2009 and still meet the 2008 tax filing deadline. Employees can pick up
documents in person or request they be mailed. If an employee wants to pick up a reissued W-2 or 1042-S (Foreign Person's U.S. Source Income Subject to Withholding), PBS will
guarantee its availability for pick up at the PBS office (3100 Marine Street, 6th Floor, Boulder) by April 14, provided that a properly completed Form W-2/Form 1042-S Reissue Request
form has been received by April 8, 2009. Requests made after this date cannot be guaranteed to be completed in time, since PBS requires up to four business days for processing and they cannot fax or email reissued tax documents. If an employee wants a tax form to be mailed, it
is strongly suggested PBS receive the request in time to allowsufficient time for U.S. Post Office delivery. PBS does not guarantee receipt of mailed tax forms. Employees can now also
access and print out their own W-2 replacement copy by logging into their campus portal.

Volume 2, issue 1

Development News:

Center for Colorado & the West
The Library has received a gift of $106,000 from the Kenneth King Foundation for a digitization project. This gift will fund the purchase of digitization equipment, the annual Alliance Digital Repository (ADR) fee, and a King Prospector Fellow’s honorarium. In the first year, digitization efforts will focus on primary research materials owned by Professor Tom Noel (aka Dr. Colorado).

The first Fellow is Jacqui Ainley-Conley, a graduate student in UCD’s Public History and Preservation Department. She brings a wealth of knowledge about Colorado history to the project.

Efforts are also underway to apply for recognition as an official UCD Center named The Center for Colorado and the West at Auraria Library. Official designation would permit us to successfully apply for grant funding.



The Auraria Library Essay Contest (formerly Read/Succeed)
This year's essay contest will continue to recognize two students from each of the 3 schools that we serve. However, instead of $600 prizes, each student selected will receive $1,000!

The contest is co-sponsored by the Auraria Library Development Board and the Auraria Campus Book Store. This year’s new Chair is Board member and MSCD Professor, Dr. Pamela Troyer.

Please mark your calendar for an Awards Ceremony and Reception on Wednesday, March 18th at 2:00 PM in the Jackson ELC. All are welcome.




Public Service Updates:

In order to move forward with Public Services initiatives, several Task Groups and sub groups have been formed, including:

Combined Service Desk Task Group - to create a service desk to meet multiple user needs including information, interlibrary loan/document delivery, reserves, and checkout. Members: Ev, Meghan, Judith (chair), Diane, Supak. Update: Task Group met Jan. 12 and reviewed AHEC’s 3 draft proposals for a combined service desk.

Self-Checkout Sub-Task Group - to investigate the feasibility of implementing self-checkout at Auraria Library. Members: Ev, Niraj, Rick B., Meg (chair), Nicole. Update: Met Jan. 9 to Share information about magnetic strip and encoding challenges.

Merged ILL, Reserves, and Media Processes and Operations Sub-Task Group -to determine how to integrate ILL, Reserves and Media processes with cross-trained Combined Service Desk staff. Members: Cindy M. (chair), Kathy, Sherry, Meghan, Judith. Update: Upcoming BCR consultation will produce workflow, software, and hardware recommendations.

Research Consultancy Service Task Group - to create a research consultancy service pilot to answer in-depth research and reference questions through on-call, by appointment, by telephone, or online (email, chat, IM, blog). Members: Louise (chair), Eric, Ignacio, Tobey.

Disciplinary Teams Task Group-- to create a Disciplinary Teams pilot for liaising with the academic schools, colleges and departments on campus. Members: Ellen M (chair), Lorrie, Orlando, Nikki, Linda, Karen, Elaine.



Diversify Your Syllabi
On Thursday, January 15th, the library hosted the 2-hour “Diversify Your Syllabi” workshop for 12 UC Denver faculty in the ELC. It was co-sponsored by the Auraria Library, UC Denver Ethnic Studies, and UC Denver Center for Faculty Development. Mary Dodge and Orlando Archibeque were part of a 4-person team that put together the workshop; Resa Cooper-Morning and Paul Encinias from UC Denver Ethnic Studies were the other team members.


Twelve faculty members submitted a course syllabus in late December 2008 and it was the team's goal to infuse diversity into the course. The team identified appropriate library and internet resources for each of the syllabi. At the workshop each participant reviewed the team's recommendations, searched various diversity databases, and asked questions about library resources and services. This was followed by a brief presentation by each of the faculty members describing how he/she might incorporate this newly found information into higher education curricula.

Such a workshop will be presented prior to the Fall 2009 and Spring 2010 semester. One improvement for the Fall 2009 workshop will be the development of a web page to facilitate access to all documents and to make the information accessible to a wider range of scholars and others who want to infuse diversity into higher education.

Lando

New Group in the Library: Special Projects. This group will work on the Library’s ‘carrying capacity’ and digitization projects. Members include Marit, Farhad, Mozhdeh, Bill, and Jerry. Marit is coordinating the ‘carrying capacity’ project, working with bibliographers and reference librarians to implement evaluation criteria which will open up new library spaces for collaborative student learning.

Mary S is coordinating the digitization project, which is funded by the King Foundation award. Farhad and Mozhdeh will support slide and text digitization efforts, as well as website maintenance. Bill will provide project management and financial oversight

Removing Resource Records from Skyline
At the end of February 2008, the Auraria Library acquired and implemented Innovative Interfaces’ Millennium Electronic Resources Management (ERM) Module. The software was purchased to help manage e-resources, licenses, and contacts. However, instead of assisting with back office management, a problematic implementation resulted in resource records displaying in the Skyline catalog. These records are very time consuming to maintain and the efforts expended exceed patron benefits. Therefore, with approval from the Electronic Resources Committee, the Technical Services department will be suppressing resource records in the Skyline catalog. We will provide further details before the resource records are suppressed. For an example of a resource record see: http://skyline.cudenver.edu:2082/record=e1000180